> ## Documentation Index
> Fetch the complete documentation index at: https://sailia-mintlify-5b02008a.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Seasonal scheduling

> Manage seasonal availability, holiday schedules, and recurring activity patterns.

Many activity providers run different schedules depending on the time of year — more sessions in summer, reduced availability in winter, and closures over holidays. Sailia gives you the tools to manage these changes without recreating activities from scratch.

## Managing seasonal changes

### Adjusting session schedules

When your schedule changes between seasons, update the recurring session times on your existing activities rather than creating new ones:

<Steps>
  <Step title="Open the activity">
    Navigate to the activity you want to update.
  </Step>

  <Step title="Edit the schedule">
    Modify the session times, days, or frequency to reflect the new season. Add new time slots or remove ones that no longer apply.
  </Step>

  <Step title="Save changes">
    Save the updated schedule. Future sessions reflect the new times while past bookings remain unchanged.
  </Step>
</Steps>

<Tip>
  Update your schedule well in advance of the season change so returning customers can book early. Pair schedule updates with a marketing email via [automated workflows](/integrations/workflows) to announce the new timetable.
</Tip>

### Holiday closures

For planned closures (bank holidays, Christmas, maintenance days), remove or cancel the specific sessions rather than deactivating the entire activity:

1. Open the activity's schedule view in your [bookings dashboard](/activities/managing-bookings).
2. Find the session on the closure date.
3. Cancel the session. If customers have already booked, process [cancellations and refunds](/activities/cancellations-and-refunds) as needed.

<Note>
  Cancelling individual sessions frees up the capacity and notifies any [waitlisted](/activities/waitlists) customers that the session is no longer running.
</Note>

## Seasonal pricing

Adjust pricing for peak and off-peak periods using [discount codes](/pricing/discount-codes):

| Strategy               | How to implement                                                                                                                               |
| ---------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------- |
| **Off-peak discounts** | Create an auto-apply discount code with an [activity date range](/pricing/discount-codes#activity-date-range) limit covering your quiet period |
| **Peak surge pricing** | Use [tiered pricing](/pricing/discount-codes#surge-and-early-bird) or update your base activity prices for the peak season                     |
| **Early bird offers**  | Create an [early bird discount](/pricing/discount-codes#surge-and-early-bird) so customers who book months ahead get a better rate             |
| **Last-minute deals**  | Use a [surge discount](/pricing/discount-codes#surge-and-early-bird) that activates close to the session date to fill remaining spots          |

## Seasonal activity passes

If you offer [activity passes](/pricing/activity-passes), consider creating seasonal variants:

* A **summer pass** with an expiry date at the end of the season
* A **winter pass** with different eligible activities
* A **term pass** aligned with school terms

Set the expiry on each pass to match the season end date so passes automatically become invalid when the season is over.

## Preparing for a new season

Use this checklist when transitioning between seasons:

* [ ] Update activity schedules with new session times and days
* [ ] Adjust pricing if you use seasonal rates
* [ ] Create or update seasonal discount codes
* [ ] Review [staff assignments](/staff/management) — add seasonal staff or update existing assignments
* [ ] Update your [booking page](/getting-started/booking-page) description if it references specific dates or times
* [ ] Send a marketing email announcing the new schedule via [workflows](/integrations/workflows) or a newsletter campaign
* [ ] Check [waitlists](/activities/waitlists) — notify customers about new availability for popular activities

## Related guides

<Columns cols={2}>
  <Card title="Activities" icon="calendar" href="/activities/activities">
    Create and manage your bookable activities.
  </Card>

  <Card title="Discount codes" icon="tag" href="/pricing/discount-codes">
    Set up seasonal pricing with early bird and surge discounts.
  </Card>
</Columns>