> ## Documentation Index
> Fetch the complete documentation index at: https://sailia-mintlify-5b02008a.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Timesheet invoices

> How staff submit and manage timesheet invoices for payment processing.

Timesheet invoices let staff members submit their logged hours for review and payment. Once submitted, admins can approve, reject, or void invoices — and [automated workflows](/integrations/workflows) keep both parties informed throughout the process.

## How timesheet invoices work

1. A staff member reviews their [timesheet entries](/staff/auto-timesheets) for accuracy.
2. They submit a timesheet invoice covering a specific period.
3. An admin reviews the invoice and approves or rejects it.
4. Once approved, the invoice can be marked as paid.

## Submitting an invoice

Staff members submit timesheet invoices from their account. The invoice is based on their logged timesheet entries — either auto-generated from [scheduled bookings](/staff/auto-timesheets) or manually entered.

<Note>
  Review your timesheet entries before submitting an invoice. Once submitted, entries included in the invoice cannot be edited until the invoice is resolved.
</Note>

## Reviewing invoices

Admins with the **Manage Staff** [permission](/staff/management#permissions) can review submitted invoices:

<Steps>
  <Step title="Open the invoice">
    Navigate to the staff section and find the submitted invoice.
  </Step>

  <Step title="Review the details">
    Check the hours, pay rates, and total amount. Compare against scheduled bookings if needed.
  </Step>

  <Step title="Approve, reject, or void">
    * **Approve** — confirms the invoice for payment
    * **Reject** — sends it back to the staff member with optional feedback
    * **Void** — cancels the invoice entirely
  </Step>
</Steps>

## Invoice lifecycle

| Status        | Description                                           |
| ------------- | ----------------------------------------------------- |
| **Submitted** | The staff member has submitted the invoice for review |
| **Approved**  | An admin has confirmed the invoice is correct         |
| **Rejected**  | The invoice has been sent back for corrections        |
| **Paid**      | The invoice has been marked as paid                   |
| **Voided**    | The invoice has been cancelled                        |

## Automated notifications

Use [automated workflows](/integrations/workflows) to send notifications at each stage:

| Trigger                         | When it fires                     |
| ------------------------------- | --------------------------------- |
| **Timesheet invoice submitted** | A staff member submits an invoice |
| **Timesheet invoice approved**  | An admin approves an invoice      |
| **Timesheet invoice rejected**  | An admin rejects an invoice       |
| **Timesheet invoice paid**      | An invoice is marked as paid      |
| **Timesheet invoice voided**    | An invoice is voided              |

<Tip>
  Set up workflow notifications for invoice submissions so admins are alerted promptly and can approve invoices before payroll deadlines.
</Tip>

## Related guides

<Columns cols={2}>
  <Card title="Auto daily timesheets" icon="clock" href="/staff/auto-timesheets">
    Automatically generate timesheet entries from bookings.
  </Card>

  <Card title="Staff management" icon="user-gear" href="/staff/management">
    Manage staff profiles, pay rates, and permissions.
  </Card>
</Columns>